This document provides guidance for planning and managing outdoor learning, through expedition training & the expeditions themselves, as well as use of indoor facilities used for regular meetings during the Coronavirus (COVID-19) pandemic to help prevent the spread of the virus. It must be read within the context of current Government guidance, which is likely to change as the situation develops.
The Open DofE Centres in West Sussex (ODECS) must comply with the direction given by West Sussex County Council (WSCC), who must comply with the Department of Education (DfE).
The Duke of Edinburgh’s Award Scheme (DofE) has some adaptations to their frameworks to enable participants to continue with their Award during the current time. These adaptations should be considered for the activities run by ODEC as they provide options where “normal” activities are not currently safe to pursue.
Government, DfE & Dofe Guidance
It is essential that current Government guidance is followed. It should therefore be monitored for any changes & would supercede any requirements stated in ODEC documents. The latest UK Government advice and information about Coronavirus is available at: www.gov.uk/coronavirus.
ODEC must comply with WSCC & DfE Guidance. The latest guidance relating to Out of School Settings (OOSS) can be found here
The adaptations DofE currently have in place can be found here:
The commitments of ODEC:
- To adhere to the WSCC & DfE guidance on all activities undertaken to help prevent the transmission of Coronavirus (COVID-19).
- To respect all vulnerable young people & volunteer leaders & be flexible with the activities they can attend.
- To respect the wellbeing of all young people whilst undertaking activities run by ODEC.
- To work with the locations used for regular & ad hoc meetings, ensuring the owners of the locations meet all existing health & safety obligations.
- To deliver compliant & fun activities to enable all young people to work towards & ultimately complete their Duke of Edinburgh Award.
- To provide clear communications with all young people, parents & carers, including site of the current risk assessment.
- To ensure no one, both volunteer leaders & participants, knowingly participates in face to face activities whilst displaying symptoms or when tested positive for the Cornonvirus or when required to self isolate / quarantine due to people they have been in contact with or places they have recently visited.
- To understand & manage the financial risks when planning each activity.
- To ensure our insurer continues to support the activities being undertaken.
- To have a risk assessment & actions in place to help stop the spread of Coronavirus, to be reviewed before & dynamically during each activity.
- To obtain & maintain contact details for 21 days for each activity that is undertaken, including any weekly meetings that are able to take place.
The commitments of participants, parent & carers:
- To not attend any face to face activities whilst displaying symptoms or when tested positive for the Cornonvirus or when required to self isolate / quarantine due to people they have been in contact with or places they have recently visited.
- To travel to activities by walking, cycling or in a vehicle with own household/bubble
- To follow the required social distance requirements with other households when being dropped off, participating in & being collected from activities.
- To respect planning & decisions made by the volunteer leaders to make all activities safe & fun for the young people.
- To provide contact details that must be made available for contact tracing where any person is tested positive for Coronavirus during or after an activity has taken place.